Missions

Who are we

Authorisations

Steps to follow

Annexes list

Who are we:

Stefano Canziani - stefano.canziani@units.it and missioni.df@units.it

If you have any doubt about audit reports concerning research projects, you may ask to:

Melissa Amati - mamati@units.it

Irene Spagnul - ispagnul@units.it

For doctoral students, please refer to the dedicated page.

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Why do I have to be authorised to go on business trip?

“Staff on business trip” refers to those who do work activities on behalf of the University outside the ordinary seat of work (usually Trieste).

Those who go on a business trip with the authorisation are covered by the insurance and are entitled to trip allowance, which is the refund of those costs that are eligible according to the University Business Trips Regulations.

WARNING! According to the University Business Trips Regulations, students who are enrolled to degree courses or specialisation courses (master) may be authorised to go on business trip upon written and justified request of the course holder or the thesis supervisor and only if such activity is significant to the University interests.

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How does a business trip work? What do I have to do?

Here are the steps to follow:

Step 1: If you have any doubt, please contact the administrative offices in order to know about funds availability and receive information/strong>
Please write an email indicating:

Your destination
Period of the trip
Reason of the trip
Envisaged costs you will bear
Other facts that may be useful for us or your doubts

WARNING! For trips that are part of PNRR PE "NQSTI" and CN "HPC" projects, please check the specific guidelines guidelines (ITA).

We’ll try to reply as soon as possible.
Tip: we kindly invite you to write to us 7 days before the departure or even earlier if you think it’s necessary to prepare your business trip.

Step 2: Submit your authorisation request
After receiving directions from the offices, please submit your authorisation request following the directions you were told.

Make your request online via U-Web Missioni.
If you have any doubts about how to fill out the request or what costs you can bear, you can also read the "Business Trips and Mobility Vademecum".

Attachments:
University Mission Regulations (ITA/ENG)
Linee guida Missioni (ITA)
Modulo A (richiesta di autorizzazione) (ITA)
Form A (authorization request) (ENG)
Richiesta anticipo (ITA)
Advance payment (ENG)

Step 3: Keep your receipts
If you don’t keep them, we won’t be able to refund you. During your business trip, you’ll have to scrupulously keep the original fiscal documents (receipts, invoices, travel documents) (ATM tickets and receipts, photocopies, and scans are not necessary for the refund, but they can be useful for some clarifications).
Please check “Business Trip Vademecum” to know what costs are eligible.

Attachments:
Linee guida Missioni (ITA)

Step 4: Submit your payment request
When you come back, you need to submit the payment request to the Department. You’ll have to use the same format you chose before the departure (paper or U-Web). In addition, bring us the original paper documents .